Click here for our Financial Systems Division

BEP Systems Selected to Deliver Information Governance at Wales & West Utilities

Wales & West Utilities (WWU), the regulated gas distribution business covering Wales and the South West of England, has selected the leading information management specialist BEP Systems to provide business analysis and governance support to help ensure the successful implementation of the organisation’s new Enterprise Content Management system from Open Text.

BEP’s team will produce new policies and procedures for Information and Records Management, covering practices for the handling of WWU’s physical and electronic information throughout its entire lifecycle from creation to disposal.

A key deliverable is the design of a Business Classification Scheme, identifying WWU’s business activities and supporting records, arranging these into a file plan that includes business rules for access control, metadata templates and records retention. This is being used for the configuration of the Open Text ECM solution.

As part of the selection process BEP has become a registered utilities sector supplier with Achilles. Achilles’ supplier management schemes improve the efficiency of the procurement cycle, enabling companies to tender projects to the most relevant suppliers, safe in the knowledge that all Achilles registered suppliers are not only credit worthy and financially sound, but that they also supply the most appropriate products and solutions, whatever the requirements of their project.

About Wales & West Utilities: (

Wales & West Utilities (WWU) was launched on 1st June 2005. With assets worth more than £5 billion, it is a regulated gas distribution business with around 35,000 km of gas distribution pipelines located throughout Wales and the South West of England. With its main offices in Newport, South Wales and with around 1,500 staff, the company’s catchment area has a population of 7.5 million.

In addition to laying new gas pipes, making new gas connections and moving and replacing pipes and meters, it is Wales & West Utilities’ experienced engineers who respond to gas emergency calls in its geographic area, providing 24-hour 365 days a year service to ensure the safety of its customers and consumers.

About BEP Systems: (

BEP offers world-class advice and services for content management and information governance, including best-practices for retention and disposal, data protection, and information security.

The company’s services include:

  • Information governance – development of information and records management policies, procedures, business classification schemes, retention schedules (legal research), and implementation of retention policy within IT systems.
  • Business content analysis – A content analysis and diagnostics service that enables our customers to carry out audits of their information assets. Solutions include analysis of unstructured and semi-structured data, cleansing information, assessing data security, and preparation of content for migration.

For further information and to discuss how BEP could help your organisation with information governance please contact Joseph Bond on 01295 722851